Three Ways to Streamline Your Work

August 9, 2023 / Kat /

So….

whether you work for yourself like me, or for a large conglomerate, I figure we could ALL use a few tricks to speed up and streamline some of the more tedious & boring aspects of our work, right? And today I’m sharing three ways that I have enjoyed using the most!

The “One Note” app is part of the Microsoft Office package of products which I got with my new computer a few years ago. I figured it was just another run-of-the-mill Notepad like product but its really more like having a digital file cabinet! My son-in-law is the one who sold me on it and its so easy to use. Check it out below!

As you can see in the red box above, you can have as many “File Folders” as you like. (This happens to be my Blog Folder.) But I also have folders for my newsletters, Holiday memes, advertising media and MANY more.
But I also have MANY other pages in my Blog folder which you can see in the blue box. There’s other code shortcuts as well as ideas I have for future posts, some of which have already been fleshed out a bit.
And finally, in the yellow box, you can see the actual code options I use for virtually every one of my posts. The beauty of this is that I just cut and past this code into the bottom area of my post and voila! It saves me a LOT of repetitive typing & a good deal of time!

EverNote is an app I keep on my phone AND my computers and I use it a lot when I’m writing posts from there, particularly for adding hotlinks to the posts I’m uploading to social media.

It was easy to learn and easy to use, and again, it sure beats carrying around a little notebook and then physically transferring all of that info into my posts every time I add something to Instagram or FaceBook!

Here you can see some of the hotlinks I have saved for some of the various types of posts I use. It’s really easy to select all or some of these links, then copy & paste them into my post. I can also add or subtract from these lists at any time. And since I make posts to Instagram and FaceBook at least once a day, this really does save me a good deal of time.

If you have an email account that you use for business then you probably know how much of a “time sink” answering email can be. And I dont know about you but I get a lot of repetitive email questions…such as,

“Do you sell your patterns via pdf download?”
” Where can I find the Fab Shop Hop bunny?
“Where are the pdf tutorials for the pattern I bought?”
“When will my pattern arrive?”

But it didn’t take me long to figure out that the best way to handle repetitive emails is to keep a file of typical answers to questions like these. And even though I often have to make a change or two to these standard replies to personalize them a bit, they still save me a great deal of time over having to write all of my replies from scratch! And by the way… OneNote is a great place to store these (see above… wink wink!).

And now, it’s YOUR turn!

Do YOU have some time saving ways that you streamline your work activities? Because if so I would LOVE to hear about them! And remember, we love reading your comments and answering your questions too, so please feel free to leave either or both in the space provided below.

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Kat

2 Comments

  1. Dawn on August 9, 2023 at 8:08 am

    I’ve used Evernote for YEARS. I store scans of important documents, any pdf sewing patterns, teachings for church, important articles, etc. in it. It’s like a virtual notebook and filing cabinet in one!



    • Kat on August 9, 2023 at 8:27 am

      I so agree! It’s useful for SO many things!
      🙂